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PRIVACY NOTICE


In the process of registration to the SARCalNet website, you will be asked to provide your work email address, name and affiliation. This information constitutes Personal Data. This notice sets out how your Personal Data will be handled and your rights in relation to this handling of your Personal Data.


Who will process your Personal Data and why?

Your work email address is requested to enable ESA to register you to the SARCalNet website and to send you information related to SARCalNet site. Your name and affiliation is used to further improve the SARCalNet service by getting a general picture of the user community.
The SARCalNet website is managed on behalf of ESA by the company Brockmann Consult GmbH (Germany) under ESA’s contract. The hardware of Brockmann Consult GmbH where your Personal Data are stored are located in Germany.
ESA and Brockmann Consult GmbH will not use your Personal Data for any purpose other than managing your SARCalNet website account and sending you information related to SARCalNet website and will not disclose your Personal Data to any other entity. ESA and Brockmann Consult do not consider your Personal Data as an asset for sale and will not sell your Personal Data to any third parties.

For how long will my Personal Data be kept?

If you do not confirm your registration when you are sent the confirmation link by email, that address will be automatically deleted from the SARCalNet website users database within 30 days of the initial subscription request.
If you do confirm your registration to the SARCalNet website, your Personal Data will be stored until you unsubscribe, until your user account is automatically deleted at the end of the Retention Period or until the SARCalNet website is discontinued, whichever takes place first.
If you wish to unsubscribe from you may do so at any time, by clicking the unsubscribe button provided in the footer of each message or by contacting ESA EO Help Desk. Once you unsubscribe, all traces of your Personal Data stored for the purpose of enabling your access to the SARCalNet website will be erased from the servers of Brockmann Consult GmbH and you will not be able to access the SARCalNet website afterwards.

Your Rights

The Data Controller for the processing of your Personal Data is ESA. ESA is an intergovernmental organisation established by its Convention which opened for signature in Paris on 30 May 1975. The headquarters of ESA are located at 24 rue du Général Bertrand, CS 30798, 75345 Paris Cedex 07, France.
ESA manages the processing of your Personal Data in accordance with the provisions set out in ESA’s ‘Policy on Personal Data Protection’, which was adopted by the Director General of ESA on 5 February 2018 and became effective on 1 March 2018. The Policy forms part of ESA’s Personal Data Protection Framework, which can be downloaded from ESA’s website www.esa.int.
If you have any questions or concerns about how ESA handles your Personal Data, you may contact ESA’s Data Protection Officer, who is your first point of contact for personal data matters. The contact details for ESA’s DPO are: email: dpo@esa.int Tel: +33 1 53 69 72 69
Under ESA’s Personal Data Protection Framework, you have the following rights, which you may exercise at any time:


If you wish to rectify, complete or amend your Personal Data, you will need to submit a request to thomas.storm@brockmann-consult.de, copy to dpo@esa.int, and explain the modifications that you wish to be made to your email address.
The right to lodge a complaint before ESA’s independent Supervisory Authority which complies with the Rules of Procedure of the Supervisory Authority set out in ESA’s Personal Data Protection Framework. You will be required to demonstrate that a Data Protection Incident occurred in relation to your Personal Data, following a decision of the Agency, or at least to present serious reasons for believing that such an incident occurred.
A Personal Data Protection Incident means any intentional or unintentional activity which violates the provisions set forth in ESA’s ‘Policy on Personal Data Protection’. If you wish to lodge a complaint, the first step is for you to contact the ESA Data Protection Officer by sending an email to dpo@esa.int, setting out the nature of your complaint. Your complaint will then be handled according to the Rules of Procedure of the Supervisory Authority that are set out in ESA’s Personal Data Protection Framework.
By clicking the "Register"-button below, you agree to the processing of your Personal Data in accordance with the ESA Framework on Personal Data Protection, on the terms set out in this Privacy Notice.
Please note that if you do not accept the terms of this Privacy Notice, we will not be able to process your email address and you will not access the SARCalNet website.

Registration confirmation will be emailed to you.

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